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NameTitleContact Information
Melanie MeyersProject Manager

Dave ShaykewichManager, Dev Ops

Alex ParedesSoftware
Selina McGinnisUser Experience Designer/Information

Advisory Group Members

Project Charter



Project Manager

Ministry of Advanced Education, Skills, and Training and BCcampus

Partners include advisory group for piloting searchabiity.

In scope:

Discovery and requirements-gathering with audiences and stakeholders to determine barriers to OER find-ability, map common OER search workflows/methods/patterns, and identify and architect opportunities for improvement.

For the BCcampus collection, review and evaluate current technical infrastructureUpgrade or replace technical infrastructure with the goals of:

  • improving OER find-ability through improving metadata, enriching the search api, and presenting results in the website
  • improving data management interface for collection managers
  • improving reliability and maintainability of software

Build, adopt, adapt, or reference a federated search system that includes multiple repositories of open textbooks and other global OER, using available repository-specific data (e.g., titles, subjects, learning objectives, pedagogical methods).

Out of scope:

Multiple phases of development to address all identified needs.

Increase opportunities for instructors to find relevant OER and integrate it in their courses.

Educators will be able to find appropriate curriculum for their courses in an easy to use search tool that searches multiple repositories.  Expand access to OER materials from around the world.

  • Hire Project manager

  • Consult with partners and stakeholders to determine priorities
  • User/audience (i.e., faculty) discovery and requirements gathering documentation
  • Hire Developers
  • Upgrade or replace BCcampus collection technical infrastructure.
  • Improve BCcampus collection search functionality.
  • Build (or adopt/adapt) a federated search system that includes multiple repositories of open textbooks and other global OER
  • Pilot locally for usability testing with intended users/audiences
The target audience: faculty, students, staff from multiple subject areas interested in finding more open education curriculum.
4. Risks and Planning8. Requirements7.Budget
  • Learning new technologies may impact timelines.
  • Find-ablility issues may not be addressable by software.
  • Architected functionality may exceeded the development capacity/timeline of the project
  • Infrastructure providers may not act in a timely way.

  • All material created for this project will have a Creative Commons licenses.
  • All material created for this project will be openly shared for other jurisdictions, institutions, faculty and students to use.

Overall budget is $350,000.00 including all administrative fees and staffing costs.

See budget details below.

High Level Project Budget

See Chart of Accounts for Budget allocation

Updated Budget April 8, 2020

Budget ItemExpense
Salaries and Benefits: Project Management$100,000
Salaries and Benefits: Software Developer$100,000
Institutional Infrastructure Supports$60,000
Convening Collaborators$55,000
Project Fees: 10% Admin Cost$35,000



First Quarter

June-August 2019

Hire Project Manager

Post and hire UX/IA position

Please add key dates and items that are relevant for an announceable

Second Quarter

September-November 2019

Consult with users, partners and stakeholders to determine priorities

Third Quarter

December 2019-February 2020

Hire Developers

Build prototype


Fourth Quarter

March - May 2020

Pilot system
1May 2020Deploy software on operational host.


Information provided April 7, 2020

Support – In testing, many of the findings support past research about open textbooks adoption, such as:

  • Quality is a concern for switching to open textbooks. The assumption is that books have not been peer-reviewed, therefore are of lesser quality than publisher books.
  • Instructors are uncertain what kind of books are available, and are skeptical that a relevant book exists for their course
  • Once users find books, they struggle to understand what they can do with the book (understanding the licensing)

Successes – we found some critical successes that exist on the current site:

  • Once users are on the current BCcampus site, they are able to successfully find and download books if they know the title.
  • When users have the opportunity (and time) to choose and customize their materials, it is very rewarding for instructors and students
  • The ability to customize textbooks and materials is appealing to instructors and is one of the main attractants of open textbooks

Areas for improvements – there were some challenge areas for users or areas where the user’s understanding didn’t match the intended message:

  • Users aren’t familiar with BCcampus
  • Users, even familiar ones such as librarians and learning and teaching offices, do not understand the scope of the open site (they believe it only contains books from BC authors or has all OER’s)
  • Users struggle to find relevant books with confidence when searching by keywords or topics
  • Some language on the site is confusing, such as ancillary resources, faculty reviewed, print, and the various synonyms used to describe adopting a textbook (use, browse, find, adopt, get)
  • Once users find books, they report that the effort to determine whether the books is relevant for their class is too high for them to invest in adopting books
  • Users report that changing course materials (whether to openly sourced or commercially published books) is too high to do unless required
  • Users are unsure of whether books have been peer-reviewed or not

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